WorkSafeBC COVID-19 Safety Plan: Modo Yoga Kelowna

WorkSafeBC COVID-19 Safety Plan: Modo Yoga Kelowna

Modo Yoga Kelowna has created this safety plan to ensure that we have done everything that we can to put the health and safety of our staff and students as our top priority.

Assessing the risks at your workplace:

The virus that causes COVID-19 spreads in several ways. It can spread in droplets when a person coughs or sneezes. It can also spread if you touch a contaminated surface and then touch your face. 

The risk of person-to-person transmission increases the closer you come to other people, the more time you spend near them, and the more people you come near. 

The risk of surface transmission increases when many people contact the same surface and when those contacts happen over short periods of time. 

Identify areas where there may be risks, either through close physical proximity or through contaminated surfaces. The closer together workers are and the longer they are close to each other, the greater the risk. 

  • We have identified areas where people gather, such as break rooms, production lines, and meeting rooms. 
  • The staff room is to transition from outside into the studio space, please make sure that you are honoring the 6 feet of social distancing if you and another staff member are in the back room together.
  • We have identified job tasks and processes where workers are close to one another or members of the public. This can occur in your workplace, in worker vehicles, or at other work locations (if your workers travel offsite as part of their jobs). 
  • We will only have the teacher behind the desk signing in class and there will be a manager in the office at the studio that will provide additional support if it is necessary. Two meters distance will always be honored. 
  • We have identified the tools, machinery, and equipment that workers share while working. 
  • We will have disinfectant spray located at the front desk. The studio manager will ensure that the computer ipads and “hot spots” of the area are disinfected to ensure the cleanliness for the teacher that is next up to teach. 
  • We have identified surfaces that people touch often, such as doorknobs and these will be sprayed hourly.
  • We have a cleaning  team and with the removal of all rentals the extra time will be dedicated to wiping down the studio and focusing on high traffic areas such as door knobs, front desk, bathroom stalls, floors and countertops.

Protocols to reduce the risks:

Select and implement protocols to minimize the risks of transmission. Look to the following for information, input, and guidance: 

  •  On December 9th the Provincial Health Officer issued an order that places restrictions on gyms and fitness studios that deliver group fitness classes. a document that outlines the guidance for the opening for gyms and fitness centers. While we are not a gym this is the category that we fit into and have used the document very diligently to prepare for our reopening. You can find the document here for your review and education, please don’t hesitate to reach out with any further questions.
  • We were approved to open as of December 19th and have taken the extra time to ensure that we are not only meeting the standards and protocol that was created but that we exceed it and are doing everything we can to provide a safe environment that is going to allow all of us to thrive. 
  • We are following the guidelines of Interior health and worksafe BC.

To reduce the risk of the virus spreading through droplets in the air, implement protocols to protect against your identified risks. Different protocols offer different levels of protection. Wherever possible, use the protocol that offers the highest level of protection. Consider controls from additional levels if the first level isn’t practicable or does not completely control the risk. You will likely need to incorporate controls from various levels to address the risk at your workplace. 

  • We have reduced the capacity of our studio space for both yoga rooms. 
  • Sun room : 1118 square feet= 105 m2 105/7m2 = 15 people
  • Moon Room: 914 square feet= 85m2 85/7m2= 12 people
  • We have also adjusted the class times so that there are never any classes that will come in or go out at the same time. 
  • There is always 30 minutes in-between classes.
  • We are only having a teacher, a manager and a cleaner scheduled at one time to reduce the risk of transmission and contact.
  • We have closed the showers. 
  • We no longer offer Hot Yoga.
  • We have removed all ‘Power Yoga’ and ‘High Intensity Fitness’ from our scheduling. 
  • We have educated all clients on maintaining low respiration rates and only breathing through the nose. 
  • Our software system keeps track of all attendees and their contact information for up to 30 days. 
  • All clients are using our software to pre register and book in advance for all classes. 
  • We do not allow drop in clients. 
  • Masks are mandatory at all times, with the exception of when we are on the yoga mat exercising as per the BC mask mandate, which is posted in the studio. 


MYK Levels of Protection 

First level protection (elimination): Limit the number of people at the workplace and ensure physical distance whenever possible.

  • We have established and posted an occupancy limit for our premises. 
  • We have reduced our class sizes down to ensure that there is a 2.5 meter radius around each other student when standing on their yoga mat. 
  • We have markers on the floor in both yoga spaces to indicate where to place the yoga mat. 
  • In order to reduce the number of people at the worksite, we have set up work-from-home arrangements, virtual meetings, rescheduling work tasks, and limiting the number of customers and visitors in the workplace. 
  • We will only have a maximum 1 manager assigned to desk support for the classes and 1 cleaner moving mindfully though the space. 
  • We have reduced the studio occupancy to accommodate a maximum of 30 people. It was previously 225.
  • We have implemented measures to keep workers and others at least 2 metres apart, wherever possible. Options include revising work schedules and reorganizing work tasks. 

Second level protection (engineering): Barriers and partitions 

  • Instead of barriers we have focused on the first level of protection as our priority and reduced the number of people present in the workspace to honor the social distancing guidelines.
  • We have implemented a ‘Masks to Mat’ policy. Masks are worn at all times as individuals move about the space, including foyer, hallways and change rooms. 

Third level protection (administrative): Rules and guidelines 

  • We have identified rules and guidelines for how workers should conduct themselves. 
  • The  MYK guidelines  outline the ways in which you can move and operate in the workplace. Any questions or concerns can be brought to management’s attention at any time. 
  •  We have clearly communicated these rules and guidelines to workers through a combination of training and signage. 
  • There is signage that is located through the studio that communicates the occupancy of the studio and specific rooms. The MYK guidelines goes into the studio best practices with more depth and detail to ensure your and the community’s safety.


Fourth level protection: Using masks

We have reviewed the information on selecting and using masks and instructions on how to use a mask. 

  •  Here you will find the information that will help you to select and use a mask. 
  • We understand the limitations of masks to protect the wearer from respiratory droplets. 
  • We feel very confident in our daily best practices to ensure that we are holding all employees and clients to the expectation of wearing a mask at all times as they move around the studio. 
  • We have trained workers in the proper use of masks. 
  •  Here you will find a video that will educate you on how to properly use a mask. 
  • We have provided masks for anyone who does not have one. 


Cleaning and Disinfecting Best Practices 

We have reviewed the information on cleaning and disinfecting surfaces

  • We have educated ourselves on the importance of not only cleaning but disinfecting our surfaces. We have made sure that our cleaning products are 100% effective and have personally verified with Annuva Solutions who provides all of our cleaning products and solutions.
  • Our workplace has enough handwashing facilities on site for all our workers. Handwashing locations are visible and easily accessed. 
  • We have implemented cleaning protocols for all common areas and surfaces — e.g., washrooms, tools, equipment, vehicle interiors, shared tables, desks, light switches, and door handles. This includes the frequency that these items must be cleaned (number of times per day) as well as the timing (before and after shift, after lunch, after use). 
  • Workers who are cleaning have adequate training and materials. 
  • Our scheduling software outlines who is responsible for cleaning in time blocks though the day. 
  • We will not be using the tea station, borrowed bottles or any of the kitchen dishes for the foreseeable future.

Develop policies:

  • We have developed the necessary policies to manage our workplace, including policies around who can be at the workplace, how to address illness that arises at the workplace, and how workers can be kept safe in adjusted working conditions. 
  • We have greatly reduced the number of both staff and students in the studio. There is signage that is posted in the studio and by walking into the studio you are declaring that you have not had any symptoms of Covid- 19 in the last two weeks. 
  • Our workplace policies ensure that workers and others showing symptoms of COVID-19 are prohibited from the workplace. 
  • Anyone who has had symptoms of COVID-19 in the last 10 days. Symptoms include fever, chills, new or worsening cough, shortness of breath, sore throat, and new muscle aches or headache.
  • Anyone who has arrived from outside of Canada or who has had contact with a confirmed COVID-19 case must self-isolate for 14 days and monitor for symptoms. 
  • Visitors are prohibited or limited in the workplace that have not made approved arrangements beforehand.
  • Our policy addresses workers who may start to feel ill at work. It includes the following: 

> Sick workers should report to Management, even with mild symptoms and go home to rest and heal.

> If the worker is severely ill (e.g., difficulty breathing, chest pain), call 911. 

> We will Clean and disinfect any surfaces that the ill worker has come into contact with. 

Develop communication plans and training:

You must ensure that everyone entering the workplace, including workers from other employers, knows how to keep themselves safe while at your workplace. 

  • You will find all of our information in the MYK guidelines document. 
  • All workers have received the policies for staying home when sick. 
  • We have posted signage at the workplace, including occupancy limits and effective hygiene practices. 
  • We have posted signage at the main entrance indicating who is restricted from entering the premises, including visitors and workers with symptoms. 
  • Supervisors have been trained on monitoring workers and the workplace to ensure policies and procedures are being followed. 

Monitor your workplace and update your plans as necessary:

If we identify a new area of concern, or if it seems like something isn’t working, we will take steps to update our policies and procedures. Involve workers in this process. 

  • We have a plan in place to monitor risks. We will make changes to our policies and procedures as necessary. 
  • We will be in communication with our staff weekly and be sure to address you with any changes to policy or best practices.
  • Workers know who to go to with health and safety concerns. 
  • Jane will be your point of contact for any health and safety concerns or questions.
  • When resolving safety issues, we will involve joint health and safety committees or worker health and safety representatives (or, in smaller workplaces, other workers). 

Assess and address risks from resuming operations 

  • We have a training plan around changes to our business, such as new equipment, processes, or products. 
  • You can refer to the MYK rules and guidelines for any changes to the studios best practices.