WorkSafeBC COVID-19 Safety Plan: Modo Yoga Kelowna

Modo Yoga Kelowna has created this safety plan to ensure that we have done everything that we can to put the health and safety of our staff and students as our top priority.

Risks at our space:

  • We have identified areas where there may be risks, either through close physical proximity or through contaminated surfaces. 
  • We have identified areas where people gather, such as break rooms, bathrooms and meeting rooms. We removed a wall, to make more space in the foyer for people to pass though. 
  • We ask that  all staff and patrons are honoring the 6 feet of social distance when moving through the shared space. There are stickers on the floor to help, as a reminder. 
  • We will only have the teacher behind the desk signing in class and there will be a manager in the office at the studio that will provide additional support if it is necessary. 
  • We have identified the tools and equipment that workers share while working. We will have disinfectant spray located at the front desk, in both the yoga rooms and in both the changerooms. The studio manager will ensure that the computers, laptops and “hot spots” are disinfected to ensure cleanliness through the day. 
  • We have identified surfaces that people touch often, such as doorknobs and these will be sprayed hourly. We have a cleaning team who will be dedicated to wiping down the studio and focusing on disinfecting high traffic areas such as door knobs, front desk, bathroom stalls, floors and countertops.
  • Teachers will not be moving through the room while teaching class, they will be staying on their yoga mat for the duration of the practice. 
  • Teachers will not be offering any hands-on adjustments. 
  • Our Lifebreath HVAC system is a high end ‘Energy Recovery Ventilator’ (ERVs) and exchanges air at 1500 litres per second, ensuring the highest quality of fresh air through the day. 
  • All cleaning staff have a manual to reference, reminder lists and clearly marked equipment to maintain the highest level of cleanliness. 
  • The entire yoga space (floors, surfaces) and all equipment (yoga props) are sanitized with disinfectant spray between each class. 
  • Signage is posted to educate and inspire adequate handwashing. 
  • Signage is posted to request everyone to wear a mask. 

Protocols to reduce the risks:

We have  implemented protocols to minimize the risks of transmission. 

  • We were approved to open, we took the extra time to ensure that we are not only meeting the standards and protocol that was created but that we exceed it and are doing everything we can to provide a safe environment that is going to allow all of us to thrive. 
  • We are following the guidelines of Interior health and worksafe BC.
  • We remain updated as new guidelines are announced and we make the required changes. 
  • To reduce the risk of the virus spreading through droplets in the air, we have implemented protocols to protect against identified risks. Different protocols offer different levels of protection. Wherever possible, we have used the protocol that offers the highest level of protection.
  • We have signage requesting the proof of a Covid-19 vaccination. Once the patron has provided either the card, or the QR code, a note is made on each individual’s profile indicating we have confirmed their status.
  • We have reduced the capacity of our studio space for both yoga rooms. Both the Sun Room and the Moon Room have a 50% reduced capacity.
  • We have adjusted the class times so that there are never any classes that will come in or go out at the same time. 
  • There is always 30 minutes in-between classes.
  • We are only having a teacher, a manager and a cleaner scheduled at one time to reduce the risk of transmission and contact.
  • We have removed all ‘Power Yoga’ and ‘High Intensity Fitness’ from our scheduling. 
  • We have educated all clients on maintaining low respiration rates and only breathing through the nose. 
  • Our software system keeps track of all attendees and their contact information. 
  • All clients are using our software to pre register and book in advance for all classes. 
  • Masks are mandatory in the central Okanagan, we have educational posters up in the studio space. 

Cleaning and Disinfecting Best Practices 

We have reviewed the information on cleaning and disinfecting surfaces. 

  • We have educated ourselves on the importance of not only cleaning but disinfecting our surfaces. We have made sure that our cleaning products are 100% effective and have personally verified with Annuva Solutions who provides all of our cleaning products and solutions.
  • Our workplace has enough handwashing facilities on site for all our workers. Handwashing locations are visible and easily accessed. 
  • We have implemented cleaning protocols for all common areas and surfaces — e.g., washrooms, tools, equipment, vehicle interiors, shared tables, desks, light switches, and door handles. This includes the frequency that these items must be cleaned (number of times per day) as well as the timing (before and after shift, after lunch, after use). 
  • Workers who are cleaning have adequate training and materials. 
  • Our scheduling software outlines who is responsible for cleaning in time blocks throughout the day.
  • We will not be using the tea station, borrowed bottles or any of the kitchen dishes for the foreseeable future.

MYK Levels of Protection 

First level protection (elimination): Limit the number of people at the workplace and ensure physical distance whenever possible.

  • We have established a limited occupancy for our premises. We have reduced it by 50%
  • We have reduced our class sizes down and put marks on the floor to maintain a safe distance. 
  • In order to reduce the number of people at the worksite, we have set up work-from-home arrangements, virtual meetings, rescheduling work tasks, and limiting the number of customers and visitors in the workplace. 
  • We will only have a maximum 2 managers assigned to desk support for the classes and 1 cleaner moving mindfully though the space. 
  • We have reduced the entire studio occupancy to accommodate a maximum of 60 people (this is over 2 rooms and includes the foyer and office).. It was previously 225.

Second level protection: Barriers and partitions 

  • Instead of barriers we have focused on the first level of protection as our priority and reduced the number of people present in the workspace to honor the social distancing guidelines.
  • We have implemented a ‘Masks to Mat’ policy. Masks are worn at all times as individuals move about the space, including foyer, hallways and change rooms. 
  • We renovated and rearranged our foyer space so that there is no longer a narrow corridor for people to pass through. We removed a wall so that there is more space and more ventilation. 

Third level protection (administrative): Rules and guidelines 

  • We have identified rules and guidelines for how people should conduct themselves. 
  • The MYK Staff guidelines outline the ways in which staff can move and operate in the workplace. Any questions or concerns can be brought to management’s attention at any time. 
  •  We have clearly communicated these rules and guidelines to workers through a combination of written communication, training and signage. 
  • There is signage that is located through the studio that communicates the occupancy of the studio and specific rooms. The MYK Staff Guidelines goes into the studio best practices with more depth and detail to ensure your and the community’s safety.
  • No one is permitted to enter the studio if they are showing any signs or symptoms of Covid – 19. We have a strong system in place to cover for any staff member if they become unwell. No staff member is ever required to come to the studio if they are experiencing any symptoms or if they have potentially been exposed. 
  • Health checks for all staff is a daily best practice to support our studio space staying free from transmissions. 

Fourth level protection: Using masks

We have reviewed the information on selecting and using masks and instructions on how to use a mask. 

  •  Here you will find the information that will help you to select and use a mask. 
  • We understand the limitations of masks to protect the wearer from respiratory droplets. 
  • We feel very confident in our daily best practices to ensure that we are holding all employees and clients to the expectation of wearing a mask at all times as they move around the studio. 
  • We have trained workers in the proper use of masks. 
  •  Here you will find a video that will educate you on how to properly use a mask. 

Develop policies:

  • We have developed the necessary policies to manage our workplace, including policies around who can be at the workplace, how to address illness that arises at the workplace, and how workers can be kept safe in adjusted working conditions. 
  • We have greatly reduced the number of both staff and students in the studio. There is signage that is posted in the studio and by walking into the studio you are declaring that you have not had any symptoms of Covid- 19 in the last two weeks. 
  • Our workplace policies ensure that workers and others showing symptoms of COVID-19 are prohibited from the workplace. 
  • Anyone who has had symptoms of COVID-19 in the last 10 days. Symptoms include fever, chills, new or worsening cough, shortness of breath, sore throat, and new muscle aches or headache.
  • Anyone who has arrived from outside of Canada or who has had contact with a confirmed COVID-19 case must self-isolate for 14 days and monitor for symptoms. 
  • Visitors are prohibited or limited in the workplace that have not made approved arrangements beforehand.

Our policy addresses workers who may start to feel ill at work. It includes the following: 

  •  Sick workers should report to Management, even with mild symptoms and go home to rest and heal.
  •  If the worker is severely ill (e.g., difficulty breathing, chest pain), call 911. 
  •  We will Clean and disinfect any surfaces that the ill worker has come into contact with.

Develop communication plans and training:

  • You must ensure that everyone entering the workplace, including workers from other employers, knows how to keep themselves safe while at your workplace. 
  • You will find all of our information in the MYK guidelines document. 
  • All workers have received the policies for staying home when sick. 
  • We have posted signage at the workplace, including occupancy limits and effective hygiene practices. 
  • We have posted signage at the main entrance indicating who is restricted from entering the premises, including visitors and workers with symptoms. 
  • Supervisors have been trained on monitoring workers and the workplace to ensure policies and procedures are being followed. 
  • Monitor your workplace and update your plans as necessary.
  • If we identify a new area of concern, or if it seems like something isn’t working, we will take steps to update our policies and procedures. Involve workers in this process.
  • We have a plan in place to monitor risks. We will make changes to our policies and procedures as necessary. We will be in communication with our staff weekly and be sure to address you with any changes to policy or best practices.Workers know who to go to with health and safety concerns. When resolving safety issues, we will involve joint health and safety committees or worker health and safety representatives (or, in smaller workplaces, other workers).
  • We have a training plan around changes to our business, such as new equipment, processes, or products.

Cleaning and Disinfecting Best Practices 

We have reviewed the information on cleaning and disinfecting surfaces

  • We have educated ourselves on the importance of not only cleaning but disinfecting our surfaces. We have made sure that our cleaning products are 100% effective and have personally verified with Annuva Solutions who provides all of our cleaning products and solutions.
  • Our workplace has enough handwashing facilities on site for all our workers. Handwashing locations are visible and easily accessed. 
  • We have implemented cleaning protocols for all common areas and surfaces — e.g., washrooms, tools, equipment, vehicle interiors, shared tables, desks, light switches, and door handles. This includes the frequency that these items must be cleaned (number of times per day) as well as the timing (before and after shift, after lunch, after use). 
  • Workers who are cleaning have adequate training and materials. 
  • Our scheduling software outlines who is responsible for cleaning in time blocks throughout the day. 
  • We will not be using the tea station, borrowed bottles or any of the kitchen dishes for the foreseeable future.

Develop policies:

  • We have developed the necessary policies to manage our workplace, including policies around who can be at the workplace, how to address illness that arises at the workplace, and how workers can be kept safe in adjusted working conditions. 
  • We have greatly reduced the number of both staff and students in the studio. There is signage that is posted in the studio and by walking into the studio you are declaring that you have not had any symptoms of Covid- 19 in the last two weeks. 
  • Our workplace policies ensure that workers and others showing symptoms of COVID-19 are prohibited from the workplace. 
  • Anyone who has had symptoms of COVID-19 in the last 10 days. Symptoms include fever, chills, new or worsening cough, shortness of breath, sore throat, and new muscle aches or headache.
  • Anyone who has arrived from outside of Canada or who has had contact with a confirmed COVID-19 case must self-isolate for 14 days and monitor for symptoms. 
  • Visitors are prohibited or limited in the workplace that have not made approved arrangements beforehand.
  • Our policy addresses workers who may start to feel ill at work. It includes the following: 
  •  Sick workers should report to Management, even with mild symptoms and go home to rest and heal.
  • If the worker is severely ill (e.g., difficulty breathing, chest pain), call 911. 
  • We will Clean and disinfect any surfaces that the ill worker has come into contact with. 

Develop communication plans and training:

You must ensure that everyone entering the workplace, including workers from other employers, knows how to keep themselves safe while at your workplace. 

  • All workers have received the policies for staying home when sick. 
  • We have posted signage at the workplace, including occupancy limits and effective hygiene practices. 
  • We have posted signage at the main entrance indicating who is restricted from entering the premises, including visitors and workers with symptoms. 
  • Supervisors have been trained on monitoring workers and the workplace to ensure policies and procedures are being followed. 

Monitor your workplace and update your plans as necessary:

If we identify a new area of concern, or if it seems like something isn’t working, we will take steps to update our policies and procedures. Involve workers in this process. 

  • We have a plan in place to monitor risks. We will make changes to our policies and procedures as necessary. 
  • We will be in communication with our staff weekly and be sure to address you with any changes to policy or best practices.
  • Workers know who to go to with health and safety concerns. 
  • Victoria or Kylie will be your point of contact for any health and safety concerns or questions.
  • When resolving safety issues, we will involve joint health and safety committees or worker health and safety representatives (or, in smaller workplaces, other workers). 

Assess and address risks from resuming operations 

  • We have a training plan around changes to our business, such as new equipment, processes, or products. 
  • You can refer to the MYK rules and guidelines for any changes to the studios best practices.